Conference Organisers & Event Managers - Iceberg Events

Services

Our Services

Iceberg Events has a wide range of event and administration services available which you can use in total or individually, depending on your needs.

Outsourcing the event management is a great way to free up your staff's time and let you enjoy the event. We will regularly communicate with you and give updates so you're not left in the dark.

We can look after events such as:

Staff Conferences or Retreats
Franchisee Conferences
Group or Association Conferences
Staff & Client Incentives
Team Building Activities or Corporate Activities
Corporate and VIP Client Hospitality Events
Product Launches & Openings
Corporate Functions including luncheons, breakfasts, seminars and cocktail events

The following are just some of the event management services we offer:

Staffed office from 8.30am till 5.30pm Monday to Friday. Our staff (and their lovely phone manners) will handle all incoming conference enquiries; make all bookings, produce all delegate documentation including tax invoices, delegate registrations, delegate lists, table seating plans, regular banking runs, receipts and much more.
Your event will have an Event Organiser to project manage the event from the beginning, prepare a budget and work within the timeline and budget requirements to ensure your event goes smoothly. If issues arise, Iceberg Events problem-solve it as quickly as possibly.
Event Program - assist with timings for sessions and social activities. We will plan an unique program that suits you.
Registrations or RSVPs - we can set up online registrations or rsvps, manual registrations (or phone if applicable) so your guests can RSVP in the way the suits them best.
Sourcing Guest Speakers & Entertainment - we will come back to you with options and costings.
Delegate Management - receive and process via post, email, internet registration webpage and fax. We will process payments either via credit card, cheque or direct deposit into your dedicated account. We will also chase up bounced credit cards or outstanding payments.
Event Database and software - setup and manage the database, Iceberg Events has a multi-user license for the latest version of MIE Summit Event Manager - Pro (Conference & Event Management Software).
Reporting - we can prepare guest lists at your request at any time or at pre-arranged regular intervals.
Theming, decorations, or event styling options within your budget.
Audio visual requirements for speeches, speakers or entertainment. We do this through sub-contracting or in-house providers - whichever one will best suit your needs.
Events website - set up and manage your event website with 256 bit encryption and SSL security for the online payment component. The website can link to the flight bookings systems. We can host your conference website for you (at minimal costs). Alternatively, we setup a special domain name for your conference that we can maintain for you every year, with the ability to purchase the domain and website outright. We look after the design and content management.
Event Blog - set up and give you the ability to maintain and post regular Blogs so that there is an open dialogue between you and the delegates. This gives a great sense of community and interactivity with both side of the parties.
Design of Invitations or Brochures. We can do this in-house or use preferred supplier to organise hard copy brochures and digitally.
Attendance of meetings - via meetings or teleconferences, Iceberg Events will keep you up to date on the progess. We will go to wherever the meeting is located; alternatively, we have a meeting room at our office location that you are more than welcome to use as part of our event management service.
Event Photography - Iceberg Events can organise a Professional Photographer for the night, CD of photos, and help set up a Photo Gallery for you. We can also organise a professional to film your event too.
Feedback Results and Final Report - Iceberg Events will provide a Final Report with Financials, Delegate Feedback Results, Event Debrief and much more. This will be helpful for next time!