Any conference is essentially a very complex project, with a whole lot of stakeholders (staff, suppliers, management!), and many moving parts.

Once we know what your objectives are, we can help you plan accordingly.

We can create the project plan for you, which includes determining timelines, budgets, and action plans. We have regular meetings with you to make sure we are all on track – in terms of planning and in terms of budget, and we make sure that everything is executed according to the plan.

We have worked with a lot of brands – the one thing they have in common is the desire to impress! We know how to do AV, teambuilding, and gala events that will make your people say “Best. Event. Ever.”

We have been managing conferences for a long time, and we have worked with a lot of venues and suppliers. Once we know what you want to do, we can make recommendations for venues and suppliers that will suit your project and budget. We are always trying to get the best deal for you – and our ongoing relationships with suppliers helps with that.

Creating the “look and feel” for your event is included in our management fee! Once we have that, it can be rolled out on all of your event collateral, newsletters, and title slides. (If you have your own designer though, we are happy to work with them.)

We can help with developing hashtags and managing social media for your event as well.

Most conferences these days have a dedicated conference website to provide specific information to delegates, sponsors and presenters – for this reason, the conference website is included in our management fees. This information is constantly being updated as the program is finalised and sponsors come on board. We keep that website constantly up to date. You can see an example website here.

Conference apps are becoming more and more popular at the event. These encourage engagement and interaction from delegates, presenters and sponsors. We can organise and populate a conference app for you, if you require.

Any conference is all about the program – the content being presented is the most important part!

You need to tell us what the content needs to be – but once we have confirmed that program, we will manage your presenters – making sure they are in the right place at the right time, with everything they need to give a stellar presentation.

We can manage the registration process for your staff, presenters and sponsors. The registration process can include accommodation and travel management as well (we also have a licensed travel agency, Iceberg Travel).

Group travel is one of our specialties – if you need to bring all of your staff in to the event from around the country (or the world) – we can minimise your travel spend while making sure everyone arrives when they need to, and importantly, gets home safe as well.

Management of the registration process is intrinsic to managing your conference overall – it means that we know how the budget is tracking, what to say to venues and suppliers, and how the program may need to be tweaked to accommodate requirements. It is for this reason that we don’t manage conferences for when we are not managing the registration (so please don’t ask us!)

We can create sponsorship and trade packages which will make your suppliers/vendors want to support your program and maximise the income for your conference. We will make sure that everyone adheres to their agreements and realises their benefits.

It’s so important to maintain your relationships with your suppliers – the conference needs to strengthen these relationships to keep you working together moving forward.