Any conference is essentially a very complex project, with a whole lot of stakeholders, and many moving parts.

Once we know what your objectives are, we can help you plan accordingly.

We are experts at working with committees to find consensus on what your conference needs to look like.

We can create the project plan for you, which includes determining timelines, budgets, and action plans.  We have regular meetings with you to make sure we are all on track – in terms of planning and in terms of budget, and we make sure that everything is executed according to the plan.

Creating the “look and feel” for your event is included in our management fee!  Once we have that, it can be rolled out on all of your event collateral, newsletters, and title slides.  

We can help with developing hashtags and managing social media for your event as well.

Any conference is all about the program – the content being presented is the most important part!  We have specialised software to manage the call for abstracts process. This means that you can gather the richest and most diverse content in order to create the best possible program.

Once we have confirmed that program, we will manage your presenters – making sure they are in the right place at the right time, with everything they need to give a stellar presentation.

We can manage the registration process for your delegates, presenters and sponsors.  The registration process can include accommodation and travel management as well (we also have a licensed travel agency, Iceberg Travel).

Accommodation blocks can be negotiated for your conference to give your delegates the best possible rates.

Our travel bookings mean that we can be in control of the travel and transfers for your keynote speakers, regardless of where they are coming from.

Management of the registration process is intrinsic to managing your conference overall – it means that we know how the budget is tracking, what to say to venues and suppliers, and how the program may need to be tweaked to accommodate requirements. It is for this reason that we don’t manage conferences for when we are not managing the registration.

We have been managing conferences for a long time, and we have worked with a lot of venues and suppliers.  Once we know what you want to do, we can make recommendations for venues and suppliers that will suit your project and budget.  We are always trying to get the best deal for you – and our ongoing relationships with suppliers helps with that.

Most conferences these days have a dedicated conference website to provide specific information to delegates, sponsors and presenters – for this reason, the conference website is included in our management fees. This information is constantly being updated as the program is finalised and sponsors come on board. We keep that website constantly up to date.  You can see an example website here.

Conference apps are becoming more and more popular at the event.

These encourage engagement and interaction from delegates, presenters and sponsors. We can organise and populate a conference app for you, if you require.

We can create sponsorship and trade packages which complement your program and maximise the income for your conference. We will make sure that everyone adheres to their agreements and realises their benefits.  

Whether it is your gala dinner or a partner program, we can make recommendations for off-site events that work with your budget but also give delegates a great sense of the destination.

Many of our clients have technical tours as part of their program – often these are optional for delegates. We can manage ticketing and transport for these tours which add a practical and hands-on experience to your conference.